FAQ

General

How large is the event space? What is the capacity?

The Pacific x Pine event space is approximately 4,000 square feet, 3,000 of which is available for guest use. We can host up to 150 guests and also have a 500 square foot outdoor covered patio available to guests.

The building is almost 100 years old. What amenities do you have?

Our building has been lovingly restored and features many modern amenities including updated overhead globe lighting, prep kitchen, wedding suite with private restroom, updated Men’s and Women’s facilities, stage, WiFi access, wireless projector and screen, air conditioning and a coat/storage room. Additionally, we have taken care to install multiple outlets throughout the space for additional entertainment, audio/visual and lighting needs.

Will mine be the only event?

Yes! We only book one event at a time so you will have complete access to the space during your venue rental.

How can I tour the space?

We would be happy to schedule a walk-through and answer any questions you may have prior to booking. Once the space is booked you may schedule venue access directly with our Coordinator. Contact us to book a tour!

Can I host both my wedding ceremony and reception at Pacific Pine?

Yes, both ceremony and reception can take place at Pacific x Pine. Please note, we do not offer room transition/flip service. For weddings desiring a room transition you may coordinate this through one of our approved caterers or your wedding planner.

Can I access the venue for rehearsal prior to my event?

Yes, our Coordinator will schedule a one-hour rehearsal the week prior to your wedding, day and time dependent on availability.

BOOKING

How do I reserve my event date?

A non-refundable 50% deposit of the venue rental fee is required to secure your date. The remaining 50% rental fee and refundable damage deposit are due thirty (30) days prior to your event.

What forms of payment do you accept?

We accept cash, cashier’s check and all major credit cards.

Are there other fees?

Washington State sales tax will be added to all venue rentals and applicable charges. We require all hosts to fill out a credit card authorization form for up to $1,000 should any damage occur to the venue. Parking may be arranged through WSU for a fee.

Do I have to provide day of insurance for my event?

Yes, we require all weddings to have a day of insurance policy. The Host must maintain event insurance coverage of at least $1,000,000 naming Pacific x Pine Collective, LLC as additional insured.  Event insurance can be purchased through your renter or homeowner’s policy or a third party vendor like eventhelper.com and ranges from $100.00 to $150.00. Proof of insurance must be shown 30 days prior to event date.

Although not required we also encourage our guests to purchase Cancellation and Postponement coverage.

What is your cancellation policy?

Guests have seven (7) days in which to change their mind and receive a full refund less credit card fees. If after signing the contract the applicant cancels the booking more than thirty  (30) days prior to the event date, the applicant will lose the rental deposit of (50% of quoted fees). If the cancellation occurs within thirty (30) days of the event date, the damage deposit will be refunded but the full rental fee will be retained.

FOOD & BEVERAGE

Can I use my own caterer?

You may choose to work with any caterer on our Approved Vendor list. Please contact our Coordinator to discuss alternate options.

Can I provide my own alcohol?

We do not allow guests to bring in their own alcohol. Only licensed caterers on our Approved Vendor list may provide beverage service at the venue.

Is there a kitchen?

There is a basic prep kitchen with a refrigerator, sink, prep tables, and dishwasher. We do not allow cooking inside the venue but our Coordinator will work with your caterer to discuss heating and service options.

Do you have a list of preferred vendors?

Absolutely! Please see our Vendors page for a list of our partners.

Who provides table settings, flatware, etc.?

To give our guests flexibility with their catering choice, table settings and flatware are not included in the venue rental rental company. We partner with several event rental companies and their information is included on our Vendors page.

In an effort to reduce our environmental footprint, Pacific x Pine encourages guests to avoid single-use materials whenever possible. To discourage the use of plastic water bottles we will provide a water dispenser and recyclable cups at all events.

SETUP & DECOR

Are tables and chairs provided?

Yes, the following tables and chairs are included in your venue rental:

Chairs

  • 150 white padded resin folding chairs

Tables

  • 60 inch round tables – 12 (wood top, accommodates up to 10 guests)
  • 32 inch round highboy cocktail tables – 10 (plastic top, standing only)
  • 6 foot rectangular tables – 10 (wood top, accommodates up to 8 guests)
  • 8 foot seminar tables – 6 (wood top, may be used for dessert, gifts, auction items, conference style seating or a speaker panel)

Who does the setup and breakdown of my tables and chairs?

Pacific x Pine handles the setup and breakdown of tables and chairs. Event host(s) or your caterer is responsible for setting and clearing tables and unpacking and packing rental items for return.

When can we start setting up for our event?

Your setup time starts at the time of your contracted venue rental time. Approved Vendors may access the space prior to the start of your contracted venue rental time at the venue’s discretion.

Can I drop off items the day before?

Depending on availability — you can discuss this with the Coordinator after booking. In the event we have storage available or there is not an event booked that day we may be able to accommodate dropping off items early. Pacific x Pine is not responsible for items left unattended.

Are there decorating restrictions?

Yes, you may only affix objects to the walls with painters tape. We do allow draping and rigging from the ceiling when done by a professional company. Hosts and guests are not permitted on anything higher than a step stool in the venue. We do not allow the use of glitter, confetti, stickers or silly string. Rose petals, rice, bird seed and/or sparklers may only be used outside the facility on E Main Avenue and must be cleaned up after the event. All décor must be removed prior to the conclusion of your event.

Are candles allowed?

Yes, however all candles must be contained in votives and the flame must be 2” below the top of the container. Open flames are not allowed anywhere in the building.

When do I need to have everything out of the space?

All items must be removed at the conclusion of your contracted event time unless an alternate arrangement has been agreed upon at least five (5) days prior to your event start.

ENTERTAINMENT

Do you have a sound system?

Pacific x Pine offers a limited sound system including two wireless speakers compatible with Spotify, two standing Bluetooth speakers that can be connected to a laptop presentation, mobile phone or iPad, and two wireless microphones. Any additional sound equipment must be provided by your DJ, band, or other rental company.

Can I have a live band perform?

Yes! We have 20amp dedicated outlets and an elevated stage for live bands to perform.

Do you have a projector and projection screen?

Yes. Pacific x Pine has a wireless projector and retractable screen included in your event rental fee.

PARKING & ACCESS

What is the parking situation?

Parking may be reserved for up to fifty (50) cars in the WSU/Ignite NW lot for a fee. Parking must be reserved a minimum of ten (10) days prior to event start. The WSU/Ignite NW lot is located directly behind the Pacific x Pine building. Additional public/street parking is available on E Main Ave.

Where do guests enter?

The guest entrance is located on N Pine St. near the WSU/Ignite NW parking lot. Guests may enter through the patio doors.

Is it wheelchair accessible?

Yes. The event space, restrooms and patio are all wheelchair accessible. Please note, the mezzanine is not wheelchair accessible.

For answers to all other questions contact us by emailing events@pacificxpine.com

Start planning your event today!