FAQ

General

How large is the event space? What is the capacity?

The Pacific Pine event space is approximately 4,000 square feet, 3,000 of which is available for guest use. We can host up to 150 guests indoors with a DJ or band and dance floor and 200 guests with standing room. We also have a 1,000 square foot outdoor covered patio available to guests, weather permitting.

The building is almost 100 years old. What amenities do you have?

Our building has been lovingly restored and features many modern amenities including updated overhead globe lighting, prep kitchen, wedding suite/green room with private restroom, updated Men’s and Women’s facilities, a coat/storage room, stage, dance floor, WiFi access, sound system and wireless microphones, wireless projector and screen, and air conditioning. Additionally, we have taken care to install multiple outlets throughout the space for additional entertainment, audio/visual and lighting needs.

Will mine be the only event?

Yes! We only book one event at a time so you will complete access to the space during your venue rental.

How can I tour the space?

Our Venue Coordinator would be happy to schedule a walk-through and answer any questions you may have prior to booking. Once the space is booked our Venue Coordinator is available for additional walk-through and planning sessions for you and your vendors. Contact us to book a tour!

Can I host both my wedding ceremony and reception at Pacific Pine?

Yes, both ceremony and reception can take place at Pacific Pine. We will work with you and your vendors to design a room layout and plan to transition the space from ceremony to reception for up to 150 guests.

Can I access the venue for rehearsal prior to my event?

Yes, our Venue Coordinator will schedule a one-hour rehearsal the week prior to your wedding, day and time dependent on availability.

BOOKING

How do I reserve my event date?

To hold a date please contact our Venue Coordinator. If the date is available we will offer a 7 day soft hold while details are discussed and a contract generated. A hold is not secured until a signed contract is returned with the required deposit. In the event that another party is interested in the venue on that same date, we will offer you a deadline to submit the contract and deposit before releasing your hold.

A non-refundable 50% deposit of the venue rental fee is required to secure your date. The remaining 50% rental fee and refundable damage deposit are due thirty (30) days prior to your event.

What forms of payment do you accept?

We accept cash, cashier’s check and all major credit cards.

Are there other fees?

Washington State sales tax will be added to all venue rentals and applicable charges. There is a $1,000 refundable damage deposit due thirty (30) days prior to your event. We also require every event to purchase a day of insurance policy. Additionally, parking in the Ignite NW lot is available for a fee.

Do I have to provide day of insurance for my event?

Yes, we require all events to have a day of insurance policy. The Host must maintain event insurance coverage of at least $1,000,000 naming Pacific x Pine Collective, LLC as additional insured.  Event insurance can be purchased through eventhelper.com and ranges from $100.00 to $150.00. Proof of insurance must be shown 30 days prior to event date.

When is the damage deposit refunded?

The damage deposit is refunded within two weeks after the event date.

What is your cancellation policy?

If after signing the contract the applicant cancels the booking more than thirty  (30) days prior to the event date, the applicant will lose the rental deposit of (50% of quoted fees). If the cancellation occurs within thirty (30) days of the event date, the damage deposit will be refunded but the full rental fee will be retained.

Please reach out to our Venue Coordinator to discuss our COVID-19 cancellation policy.

FOOD & BEVERAGE

Can I provide my own alcohol?

At this time we are a BYOB venue however alcohol may only be brought in by a licensed caterer or the event Host and may only be served by a WA MAST permitted bartender. Event Hosts will be responsible for obtaining and providing us with a copy of a Banquet Permit a minimum of thirty (30) days prior to the event date. Permits may be obtained from the Washington State Liquor & Cannabis Board for a $10 fee here: https://lcb.wa.gov/licensing/online-banquet-permit. For BYOB events, a bartender will be provided by our sister company Everdene & Oak, at an additional charge.

Note: we are in the process of obtaining a liquor license and will have bar packages available for events booked after June 2021.

Is there a kitchen?

There is a basic prep kitchen with refrigerator, sinks, prep tables, dishwasher and ice maker. We do not allow cooking inside the venue but our Venue Coordinator will work with your caterer to discuss heating and service options.

Can I use my own caterer?

Yes, you can choose to work with any licensed and insured caterer or bring in food that has been prepared in a licensed kitchen. We proudly partner with several of Spokane’s best caterers and are happy to help you find the best fit for your event: see our Preferred Vendors. If you would like to work with another caterer we require a copy of their license and insurance a minimum of thirty (30) days prior to your event date. Caterers are responsible for cleaning and removing rubbish from the prep kitchen at conclusion of event.

Can I have a food truck?

Yes, food trucks can be a great addition to your event! Food trucks can set up on E Main Avenue during your event. Our Venue Coordinator will work with your food truck vendor to ensure the proper permitting is obtained prior to your event.

Do you have a list of preferred vendors?

Absolutely! Please see our Preferred Vendors page for a list of our partners.

Who provides table settings, flatware, etc.?

To give our guests flexibility with their catering choice, table settings and flatware are not included in the venue rental fee. These items can be rented on your behalf or organized through your caterer. We partner with several event rental companies and their information is included on our Preferred Vendor page.

In an effort to reduce our environmental footprint, Pacific Pine encourages guests to avoid single-use materials whenever possible. To discourage the use of plastic water bottles we will provide a water dispenser and guests are encouraged to bring in beverages in glass, aluminum or paper packaging.

Guests are also encouraged to source reusable or compostable plates, drinkware, flatware and service items when possible. We appreciate your cooperation!

SETUP & DECOR

Are tables and chairs provided?

Yes, the following tables and chairs are included in your rental fee:

Chairs

  • 150 white padded resin folding chairs

Tables

  • 60 inch round tables – 17 (wood top, accommodates up to 10 guests)
  • 6 foot rectangular tables – 6 (wood top, accommodates up to 8 guests)
  • 30 inch cocktail tables – 10 (plastic top, standing only)

Who does the setup and breakdown of my tables and chairs?

Pacific Pine handles all setup and break down of tables and chairs.

When can we start setting up for our event?

Your setup time starts at the time of your contracted venue rental time.

Can I drop off items the day before?

Depending on availability — you can discuss this with the Venue Coordinator after booking. In the event we have storage available or there is not an event booked that day we may be able to accommodate dropping off items early. Pacific Pine is not responsible for items left unattended.

Are there decorating restrictions?

Yes, you may only affix objects to the walls with painters tape. We do allow draping and rigging from the ceiling when done by a professional company. We do not allow the use of glitter, confetti, stickers or silly string. Rose petals, rice, bird seed and/or sparklers may only be used outside the facility on E Main Avenue and must be cleaned up after the event.

Are candles allowed?

Yes, however all candles must be contained in votives and the flame must be 2” below the top of the container. Open flames are not allowed anywhere in the building.

When do I need to have everything out of the space?

All items must be removed at the conclusion of your event unless an alternate arrangement has been agreed upon at least five (5) days prior to your event start.

What is required for cleanup?

All rentals, decor, personal items, and anything else brought in for your event must be removed from the space the night of your event. You or your caterer/vendors are responsible for collecting all rubbish from the facility.

ENTERTAINMENT

Do you have a sound system?

Yes — Pacific Pine offers a limited sound system including two Alexa-enabled wireless speakers compatible with Spotify, two standing Bluetooth speakers that can be connected to a laptop presentation, wireless phone or iPad and two wireless microphones. Any additional sound equipment must be provided by your DJ, band, or other rental company.

Can I have a live band perform?

Yes! We have 20amp dedicated outlets and an elevated stage for live bands to perform.

Do you have a projector and projection screen?

Yes! Pacific Pine has a wireless projector and retractable screen included in your event rental fee.

PARKING & ACCESS

What is the parking situation?

Parking may be reserved for up to fifty (50) cars in the Ignite NW lot for a fee. Parking must be reserved a minimum of ten (10) days prior to event start. The Ignite NW lot is located directly behind the Pacific Pine building. Additional public/street parking is available on E Main Ave.

Is there valet?

We would be happy to connect you with our preferred valet company. Please inquire with the Venue Coordinator when booking an event.

Where do guests enter?

The guest entrance is located on N Pine St. near the WSU/Ignite NW parking lot. Guests may enter through the door by the covered patio.

Is it wheelchair accessible?

Yes. The event space, restrooms and patio are all wheelchair accessible. Please note, the mezzanine is not wheelchair accessible.

For answers to all other questions contact us by emailing info@pacificxpine.com

Start planning your event today!